- Company Name:
- Harvard University
Duties & Responsibilities
Reporting to the Director of Finance and Administration for the Office of the President and Provost (OPP), the incumbent will manage a staff of three and oversee administrative responsibilities for the unit. Acting as the “interface” between the Director and the OPP finance and admin team, the successful incumbent will anticipate, direct and manage the flow of work within the unit. This will include both administrative and financial support.
Specifically the Office Manager will ensure that the front desk at Mass Hall has coverage during the hours of 8am – 6pm, which may require contacting direct reports and reassigning as necessary. Oversee the Building Coordinator and advise regarding issues related to facilities that house OPP personnel. Develop, maintain and enhance on-boarding and off boarding process for senior leadership, staff, consultants, interns and temps in Mass Hall , other OPP programs, Interfaculty Initiatives. Direct the coordination of such efforts with other central administration units such as HUIT, and Campus services
. Ensure that all records are archived consistent with the University records retention policies. Understand the work flow for direct reports and provide guidance and reassign projects and duties in response to fluctuating levels of work. The Office Manager will make decisions and recommendations about expenditures and repairs within assigned areas of oversight. This position will manage budgets related to space management and technology needs, generate reports, identify, research variances, and report findings with recommendations for resolution to the Director of Finance and Administration. The Office Manager will direct (with support from the staff assistant) oversight of the Director’s calendar, meeting management, drafting briefing materials, ensuring that the schedule is planned thoughtfully and reflecting priorities of this office. Manage special projects as required. Manage the development of direct reports, and conduct performance evaluation process.
Bachelors degree plus five years experience working in office management. Prior supervisory experience required. Demonstrated proficiency with Microsoft Office suite.
Proven ability to plan, organize, direct report and allocate resources. Thorough understanding of budgets, project planning and administrative information systems. Strong interpersonal skills, with the ability to communicate effectively – orally and in writing with diverse population. Strong organizational skills with the ability to manage competing priorities and deadlines. Must be able to handle highly sensitive data with complete discretion and exercise high degree of judgment. Ability to work independently, and be effective under pressure. Flexibility and adaptability are key to success in this role including supporting transactional processing as needs may arise.
If interested please apply -